For K-12 School Districts

Absence Request Classroom Ready Payroll One Complete Platform For Substitute Teachers

DayReady owns the full day — teachers report absences, subs get matched and offered, and the sub walks in already knowing the classroom. Modular by design: start with readiness, add absence management and payroll when you're ready.

Start Free Pilot See the Platform
3 Platform Pillars
7 Opt-in Modules
60 Day Free Pilot
The Problem

Subs walk in blind.
Everyone pays the price.

A substitute teacher walks into a classroom with a printed packet — if they're lucky — and zero context. Students take advantage, learning is lost, and the returning teacher spends a day recovering.

Districts spend millions on substitutes annually, yet the experience is broken for everyone involved.

The Substitute

No seating chart, no lesson plan, no idea who has an IEP. Just guessing all day.

The Teacher

Spends time prepping paper packets, then returns to chaos and no feedback.

The District

Zero visibility into sub quality, coverage gaps, or whether IEP accommodations were followed.

The Solution

Most tools stop at "the sub is assigned."
DayReady keeps going — so the classroom actually runs.

One platform. Absence request → sub match → classroom ready → end-of-day report → payroll. Modular: take what you need.

The Complete Platform

Three pillars.
One codebase. Your scope.

Start small, scale on your timeline. Every pillar is an independent module you toggle on when you're ready — no re-platforming, no data migration, no new login for staff.

Absence Management

Teachers request absences. HR approves. Subs get ranked, offered, and dispatched via email, SMS, and (Phase 2) IVR phone call. Built to replace SubFinder and challenge Frontline head-on.

  1. Multi-day, partial-day, period-by-period
  2. CA reason codes, approval workflows
  3. Smart sub matching with ranked signals
  4. Do-not-use lists, exclusions, preferences

Classroom Readiness · our moat

The sub walks in already knowing the classroom. Lesson plans loaded. Seating chart on the phone. IEP/504/medical flags surfaced up front. Wi-Fi, projector code, bell schedule, routines — ready from bell one.

  1. Lesson plans delivered natively (not attached)
  2. Seating chart + student names + photos
  3. Accommodations viewer with legal safeguards
  4. End-of-day report back to the teacher

Payroll & Compliance

Timecards approved by site admin, exported to QSS / Escape / Tyler Munis. Credential tracking with expiry alerts. AB 1522 / SB 616 sick-leave accrual, 30-day sub rule, long-term pay-rate bump, STRS/PERS fields.

  1. Site-admin timesheet approval
  2. Export to QSS, Escape, Tyler Munis
  3. AB 1522 accrual, long-term sub rules
  4. CCTC credential tracking & alerts

Classroom Readiness is the always-on core. Absence Management, Notifications, IVR Dispatch, Auto-Dispatch, Payroll Export, and SIS Sync are opt-in modules toggled per district — same codebase, same deploy, same data model.

Classroom Readiness Modules

Every sub. Every class.
Ready from bell one.

The five readiness modules — the unique DayReady capability no other platform delivers. Shipped and live in every deployment.

01

Classroom Snapshot

A real-time view of everything a sub needs the moment they walk in. Seating charts with student names, daily schedule and bell times, classroom routines, and emergency contacts.

  • Seating Charts
  • Bell Schedule
  • Routines
  • Emergency Contacts
02

Lesson Plan Delivery

Teachers prepare structured, guided lesson plans — not scribbled notes. Step-by-step lesson flow with time estimates, linked materials, contingency activities, and clear learning objectives.

  • Step-by-Step Flow
  • Time Estimates
  • Linked Materials
  • Backup Activities
15m
25m
10m
03

Accommodations Viewer

Role-based access to need-to-know IEP/504 information. Surface-level summaries, behavioral interventions, medical alerts, and emergency protocols — ensuring legal compliance districts often fail at with subs.

  • IEP/504 Summaries
  • Behavioral Notes
  • Medical Alerts
  • Legal Compliance
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04

Sub Feedback Loop

Structured end-of-day reporting back to the returning teacher. Attendance tracking, behavior notes, lesson progress, and student-specific observations. Replaces the sticky note on the desk.

  • Attendance
  • Behavior Notes
  • Lesson Progress
  • PDF Reports
Submitted
05

District Admin Dashboard

Visibility and analytics for district leadership. Sub utilization and fill rates by school, teacher ratings of substitute performance, coverage gap analysis, and cost tracking.

  • Fill Rates
  • Sub Ratings
  • Coverage Gaps
  • Cost Tracking
How It Works

Three roles. One platform.
From Absence to Payroll.

Teachers request absences. Admins approve and dispatch. Subs accept, walk in ready, teach, and report. One continuous flow.

Teachers Prepare & Request

Set up classroom snapshots once. Then request absences in under 60 seconds when you need a sub — with live leave balances and lesson plans attached.

  1. Create classroom layout & seating chart
  2. Build step-by-step lesson plans
  3. Request absence · multi-day · reason code · notes to sub
  4. Review sub feedback after they return

Subs Accept & Walk In Ready

Email or SMS offer arrives. One tap to accept. Morning of: seating chart, lesson plan, accommodations, Wi-Fi, bell schedule — all on the phone.

  1. Receive job offer via email, SMS, or (Phase 2) IVR call
  2. Accept with one tap — other offers auto-withdraw
  3. Follow guided lesson plans period-by-period
  4. Submit structured end-of-day report + timecard

Admins Approve & Dispatch

Review approval queue. See ranked sub candidates with match scores. Offer to top N with one click. Watch the fill-rate dashboard in real time.

  1. Approve absences in the queue
  2. See ranked sub candidates & signals
  3. Offer to top N — email + SMS blast, first-accept wins
  4. Approve timesheets & export to payroll
The SubFinder Replacement

Replaces SubFinder.
Challenges Frontline.
Delivers what neither can.

SubFinder is being sunset. Frontline is the dominant but dated incumbent. Red Rover is modern but stops at dispatch. DayReady is the only platform that owns the full day — from teacher absence request all the way to a classroom that actually runs smoothly while the teacher is out.

Every Competitor Stops At

  • "The sub is assigned"
  • Lesson plan as a file attachment
  • No classroom context for the sub
  • No IEP / 504 / medical visibility
  • No structured return-to-teacher report

DayReady Keeps Going

  • Sub arrives already knowing the classroom
  • Lesson plans delivered natively
  • Seating chart, routines, Wi-Fi, contacts
  • Accommodations surfaced with legal safeguards
  • End-of-day report back to teacher & admin

Migrating from SubFinder, Frontline, or SmartFindExpress? We import your roster via SFTP on day one and run in parallel during the pilot so nothing breaks. No re-training, no data loss.

Evaluating Your Substitutes?

Pair DayReady with Evaluatd.

For California districts that formally observe and rate substitute teachers, the bundle is the answer. Both products are LogicLoft — one procurement, one login, one data model.

DayReady tracks every assignment

Every absence, every sub, every classroom, every day. Date · school · room · teacher · grade · subject · hours worked. The complete record of who taught where and when.

Evaluatd handles the evaluations

Custom rubrics for substitute observation. Site-admin walkthrough forms. End-of-assignment ratings. Historical record per sub. CA Ed Code-aligned. Built by the team behind DayReady.

The closed loop:

A sub finishes a job in DayReady → site admin opens an Evaluatd observation right from the assignment record → ratings post back to DayReady's matching algorithm → great subs rise to the top of every offer; underperformers drop to the bottom. The sub pool gets better every assignment.

See Evaluatd Bundle Pilot — Both Products
Pricing

Modular tiers.
Start small. Scale on your timeline.

Same codebase, same login, same data model. Upgrade between tiers by flipping a toggle — no re-platforming. Annual contracts aligned to your fiscal year.

Readiness Core

$ 4 / student / year
  • Classroom Snapshot & Seating Charts
  • Native Lesson Plan Delivery
  • IEP / 504 Accommodations Viewer
  • End-of-Day Sub Feedback Reports
  • Timecards & Admin Dashboard
  • SFTP roster import, Google SSO
Start Free Pilot
Most Popular

Substitute Platform

$ 9 / student / year
  • Everything in Readiness Core
  • Teacher Absence Requests
  • Approval Workflows & Leave Balances
  • Smart Sub Matching & Offers
  • Email + SMS Notifications
  • Sub Availability Calendar
  • Do-Not-Use Lists & Exclusions
Start Free Pilot

Complete

$ 14 / student / year
  • Everything in Substitute Platform
  • IVR Phone Callouts with DTMF
  • Auto-Dispatch Engine (sequential or parallel)
  • QSS / Escape / Tyler Payroll Export
  • Aeries / PowerSchool SIS Sync
  • CA Compliance (AB 1522, 30-day rule, STRS)
  • Dedicated success manager + priority support
Contact Sales

Pilot districts get 30% off first-year pricing across any tier. Multi-year discounts: 10% off 2-year, 15% off 3-year.

Get Started

60-day free pilot.
No contract. No commitment.

Start with 2-3 schools in your district. We'll set everything up, train your teachers, and let the results speak for themselves.

We'll reach out within one business day to schedule a walkthrough.