For K-12 School Districts

Absence Management Classroom Ready Time & Payroll One Complete Platform For Substitute Teachers

DayReady owns the full day — every staff class reports absences (teachers, paraprofessionals, custodians, clerks, admins), subs get matched and offered, the sub walks in already knowing the classroom, and every clocked hour flows from kiosk to timesheet to payroll. Modular by design: start with readiness, add absence management, time tracking, and payroll export when you're ready.

Start Free Pilot See the Platform
3 Platform Pillars
8 Modules
60 Day Free Pilot
The Problem

Subs walk in blind.
Everyone pays the price.

A substitute teacher walks into a classroom with a printed packet — if they're lucky — and zero context. Students take advantage, learning is lost, and the returning teacher spends a day recovering.

Districts spend millions on substitutes annually, yet the experience is broken for everyone involved.

The Substitute

No seating chart, no lesson plan, no idea who has an IEP. Just guessing all day.

The Teacher

Spends time prepping paper packets, then returns to chaos and no feedback.

The District

Zero visibility into sub quality, coverage gaps, or whether IEP accommodations were followed.

The Solution

Most tools stop at "the sub is assigned."
DayReady keeps going — so the classroom actually runs.

One platform. Absence request → sub match → classroom ready → end-of-day report → payroll export. Modular: take what you need.

The Complete Platform

Three pillars.
One codebase. Your scope.

Start small, scale on your timeline. Every pillar is an independent module you toggle on when you're ready — no re-platforming, no data migration, no new login for staff.

Absence Management · every staff class

Teachers, paraprofessionals, custodians, clerks, and admins all request absences in one place. HR approves. Subs get ranked, offered, and dispatched via email and SMS. Built to replace SubFinder and challenge Frontline, Red Rover, and AESOP head-on.

  1. Every staff class — certificated, classified, admin
  2. Multi-day, partial-day, period-by-period
  3. CA reason codes, role-specific approval chains
  4. Smart sub matching with ranked signals
  5. Do-not-use lists, exclusions, preferences

Classroom Readiness · our moat

The sub walks in already knowing the classroom. Lesson plans loaded. Seating chart on the phone. IEP/504/medical flags surfaced up front. Wi-Fi, projector code, bell schedule, routines — ready from bell one.

  1. Lesson plans delivered natively (not attached)
  2. Seating chart + student names
  3. Accommodations viewer with legal safeguards
  4. End-of-day report back to the teacher

Time Tracking & Payroll · any staff with a contract

Clock in from the phone, a workstation, or a PIN-authenticated kiosk on a shared tablet. Contracts drive the rules — California overtime / double-time enforced live. Pay periods close themselves, site admins approve, and the export drops cleanly into QSS / Escape / Tyler Munis. AB 1522 / SB 616 accrual and CCTC credential tracking ride alongside.

  1. Web · phone · kiosk clock-in (PIN auth)
  2. CA OT / DT live (daily 8 / 12, weekly 40)
  3. Real-time clocked-in admin board
  4. Pay-period lifecycle & site-admin approval
  5. Export to QSS, Escape, Tyler Munis
  6. AB 1522 / SB 616 + CCTC credentials

DayReady ships as eight modules. Classroom Readiness is the always-on core. The other seven — Absence Management, Notifications, Auto-Dispatch, Time Tracking, Payroll Export, SIS Sync, and CA Compliance & Credentials — toggle on per district. Same codebase, same deploy, same data model.

The 8 Modules

One codebase.
Eight independent modules.

Classroom Readiness ships with every deployment. The other seven toggle on per district — no re-platforming, no data migration, no new login for staff.

01
Always-on core

Classroom Readiness

The sub walks in already knowing the classroom. Lesson plans delivered natively, seating charts on the phone, IEP/504/medical flags surfaced up front, Wi-Fi, projector code, bell schedule, routines — ready from bell one.

  • Classroom Snapshot
  • Lesson Plan Delivery
  • Accommodations Viewer
  • Seating Charts
  • End-of-Day Reports
02

Absence Management

Every staff class requests absences in one place — teachers, paraprofessionals, custodians, clerks, admins. HR approves, leave balances update automatically. Multi-day, partial-day, period-by-period — with California reason codes and role-specific approval chains.

  • All Staff Classes
  • Multi-day & Partial
  • CA Reason Codes
  • Role-Based Approvals
  • Leave Balances
03

Notifications

Email + SMS job offers, status updates, and confirmations sent to subs, teachers, and site admins. Branded district templates, delivery tracking, and quiet-hours enforcement baked in.

  • Email + SMS
  • Delivery Tracking
  • District Branding
  • Quiet Hours
04

Auto-Dispatch

Sequential or parallel sub offers based on ranked signals — proximity, subject match, prior assignments, do-not-use lists, and teacher preferences. Fill rates climb, admin calls drop.

  • Sequential or Parallel
  • Smart Ranking
  • Do-Not-Use Lists
  • Teacher Preferences
05

Time Tracking

Clock in from the phone, a workstation, or a PIN-authenticated kiosk on a shared tablet — anyone with a contract, from subs and teachers to paras, custodians, and clerks. Per-employee contracts drive the rules; California overtime and double-time enforce live (daily 8 / 12, weekly 40). A real-time admin board shows who's on the clock, pay periods close themselves, and clean approved hours feed payroll export.

  • Web · Phone · Kiosk
  • PIN-Auth Kiosk
  • CA OT / DT Live
  • Per-Employee Contracts
  • Pay-Period Lifecycle
  • Live Clocked-In Board
  • Timesheet Approval
06

Payroll Export

Approved timesheets export straight to QSS, Escape, or Tyler Munis — no copy-paste, no midnight reconciliation. Long-term sub pay-rate bumps and STRS / PERS fields flow through. Pairs natively with the Time Tracking module above.

  • QSS / Escape / Tyler
  • Site-Admin Approval
  • Long-Term Pay Rules
  • STRS / PERS
07
FERPA-compliant

SIS Sync

Nightly one-way sync from Aeries or PowerSchool keeps rosters, bell schedules, IEP/504 flags, and staff assignments current — so subs never see stale data on day one. Student education records move over encrypted SFTP, live behind role-based access, and every view is logged. Parents keep the right to inspect, review, and request amendments to records held by their district, per 20 U.S.C. § 1232g.

  • Aeries
  • PowerSchool
  • Nightly Rosters
  • IEP / 504 Flags
  • Encrypted SFTP
  • Role-Based Access
  • Audit-Logged
08

CA Compliance & Credentials

AB 1522 / SB 616 sick-leave accrual, 30-day sub rule enforcement, STRS/PERS fields, and CCTC credential tracking with expiry alerts — the guardrails California districts get cited for without.

  • AB 1522 / SB 616
  • 30-Day Sub Rule
  • CCTC Credentials
  • Expiry Alerts
Security & Privacy

Built to the bar districts
actually audit against.

Student records. Teacher files. IEP/504 flags. Medical alerts. DayReady treats them the way the law already does — and documents every access so your district can prove it.

Reviewing DayReady with legal counsel? Our compliance details page covers DPAs, subprocessors, breach notification, and parent-rights procedure in one printable document.

View Compliance Details
Classroom Readiness Modules

Every sub. Every class.
Ready from bell one.

The five readiness modules — the unique DayReady capability no other platform delivers. Shipped and live in every deployment.

01

Classroom Snapshot

A real-time view of everything a sub needs the moment they walk in. Seating charts with student names, daily schedule and bell times, classroom routines, and emergency contacts.

  • Seating Charts
  • Bell Schedule
  • Routines
  • Emergency Contacts
02

Lesson Plan Delivery

Teachers prepare structured, guided lesson plans — not scribbled notes. Step-by-step lesson flow with time estimates, linked materials, contingency activities, and clear learning objectives.

  • Step-by-Step Flow
  • Time Estimates
  • Linked Materials
  • Backup Activities
15m
25m
10m
03

Accommodations Viewer

Role-based access to need-to-know IEP/504 information. Surface-level summaries, behavioral interventions, medical alerts, and emergency protocols — ensuring legal compliance districts often fail at with subs.

  • IEP/504 Summaries
  • Behavioral Notes
  • Medical Alerts
  • Legal Compliance
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04

Sub Feedback Loop

Structured end-of-day reporting back to the returning teacher. Attendance tracking, behavior notes, lesson progress, and student-specific observations. Replaces the sticky note on the desk.

  • Attendance
  • Behavior Notes
  • Lesson Progress
  • PDF Reports
Submitted
05

District Admin Dashboard

Visibility and analytics for district leadership. Sub utilization and fill rates by school, teacher ratings of substitute performance, coverage gap analysis, and cost tracking.

  • Fill Rates
  • Sub Ratings
  • Coverage Gaps
  • Cost Tracking
How It Works

Three roles. One platform.
From Absence to Payroll Export.

Staff request absences (all classes, not just teachers). Admins approve and dispatch. Subs accept, walk in ready, teach, and report. One continuous flow.

Teachers Prepare & Request

Set up classroom snapshots once. Then request absences in under 60 seconds when you need a sub — with live leave balances and lesson plans attached.

  1. Create classroom layout & seating chart
  2. Build step-by-step lesson plans
  3. Request absence · multi-day · reason code · notes to sub
  4. Review sub feedback after they return

Subs Accept & Walk In Ready

Email or SMS offer arrives. One tap to accept. Morning of: seating chart, lesson plan, accommodations, Wi-Fi, bell schedule — all on the phone.

  1. Receive job offer via email or SMS
  2. Accept with one tap — other offers auto-withdraw
  3. Follow guided lesson plans period-by-period
  4. Submit structured end-of-day report + timecard

Admins Approve & Dispatch

Review approval queue. See ranked sub candidates with match scores. Offer to top N with one click. Watch the fill-rate dashboard in real time.

  1. Approve absences in the queue
  2. See ranked sub candidates & signals
  3. Offer to top N — email + SMS blast, first-accept wins
  4. Approve timesheets & export to payroll
The SubFinder Replacement

Replaces SubFinder.
Challenges Frontline.
Delivers what neither can.

SubFinder is being sunset. Frontline is the dominant but dated incumbent. Red Rover is modern but stops at dispatch. DayReady is the only platform that owns the full day — from teacher absence request all the way to a classroom that actually runs smoothly while the teacher is out.

Every Competitor Stops At

  • "The sub is assigned"
  • Lesson plan as a file attachment
  • No classroom context for the sub
  • No IEP / 504 / medical visibility
  • No structured return-to-teacher report

DayReady Keeps Going

  • Sub arrives already knowing the classroom
  • Lesson plans delivered natively
  • Seating chart, routines, Wi-Fi, contacts
  • Accommodations surfaced with legal safeguards
  • End-of-day report back to teacher & admin

Migrating from SubFinder, Frontline, or SmartFindExpress? We import your roster via SFTP on day one and run in parallel during the pilot so nothing breaks. No re-training, no data loss.

Evaluating Your Substitutes?

Pair DayReady with Evaluatd.

For California districts that formally observe and rate substitute teachers, the bundle is the answer. Both products are LogicLoft — one procurement, one login, one data model.

DayReady tracks every assignment

Every absence, every sub, every classroom, every day. Date · school · room · teacher · grade · subject · hours worked. The complete record of who taught where and when.

Evaluatd handles the evaluations

Custom rubrics for substitute observation. Site-admin walkthrough forms. End-of-assignment ratings. Historical record per sub. CA Ed Code-aligned. Built by the team behind DayReady.

The closed loop:

A sub finishes a job in DayReady → site admin opens an Evaluatd observation right from the assignment record → ratings post back to DayReady's matching algorithm → great subs rise to the top of every offer; underperformers drop to the bottom. The sub pool gets better every assignment.

See Evaluatd Bundle Pilot — Both Products
Customer Support · In the Platform

You don't deploy DayReady alone.
We ride in with you.

Every licensed user gets live chat with a human, a growing library of short video walkthroughs, a full knowledge base, and a community where California districts share what's working. All built into the app — no separate portal, no extra login.

Live now

Talk to a human.
Not a bot.

In-app chat drawer on every page. Our support team responds in under five minutes during business hours and converts anything complex into a tracked ticket automatically. No ticket email tag, no "please hold while I transfer you."

  • Mon–Fri 8–5 PT, staffed by humans
  • < 5 min first response during business hours
  • Out-of-hours chats convert to tickets
R
Rachel · DayReady Support
Online · avg 3 min
Teacher entered absence but dispatch didn't fire. Is the cron healthy?
Looking now — I see the dispatch queue. One second.
Found it: auto-dispatch was toggled off for Kensington. Flipping it back on.
Oh perfect — we did that by accident yesterday.
Type a message…
50+ walkthroughs

Three-minute answers.
No fluff.

A growing library of short, role-specific videos — teacher, sub, site admin, HR — each one solving one concrete task. No multi-hour masterclasses. No sales fluff. Watch, apply, close the tab.

  • Indexed by role & module
  • Closed captions + transcripts
  • Deep-linked from in-app empty states
3:12
For HR Admins · Payroll Exporting the weekly timecard batch to QSS
Searchable

A knowledge base that
actually answers.

Full-text search across articles, FAQs, and a community forum where California districts trade real workflows. Ask questions, upvote what matters, and watch the product roadmap shape around you through public feature requests.

  • Articles, FAQs, step-by-step guides
  • District-to-district Q&A
  • Upvoted feature requests shape the roadmap
30-day sub rule
From the community
↑47
How are y'all handling sub fatigue across sites?
Twin Rivers USD · 14 replies · Accepted answer
<5min
First response · business hours
50+
Short video walkthroughs
24/7
Self-serve KB & community
0$
Support is included · always
Start a free pilot · support included
Pricing

Modular tiers.
Start small. Scale on your timeline.

Same codebase, same login, same data model. Upgrade between tiers by flipping a toggle — no re-platforming. Annual contracts aligned to your fiscal year.

Readiness Core

$ 4 / student / year
  • Classroom Snapshot & Seating Charts
  • Native Lesson Plan Delivery
  • IEP / 504 Accommodations Viewer
  • End-of-Day Sub Feedback Reports
  • Time Tracking · Web + Phone Clock In / Out
  • SFTP roster import, Google SSO
Start Free Pilot
Most Popular

Substitute Platform

$ 9 / student / year
  • Everything in Readiness Core
  • All-Staff Absence Requests
  • Approval Workflows & Leave Balances
  • Smart Sub Matching & Offers
  • Email + SMS Notifications
  • Sub Availability Calendar
  • Do-Not-Use Lists & Exclusions
Start Free Pilot

Complete

$ 14 / student / year
  • Everything in Substitute Platform
  • Auto-Dispatch Engine (sequential or parallel)
  • Kiosk Mode + CA OT / DT Enforcement
  • QSS / Escape / Tyler Payroll Export
  • Aeries / PowerSchool SIS Sync
  • CA Compliance (AB 1522, 30-day rule, STRS)
  • Dedicated success manager + priority support
Contact Sales

Pilot districts get 30% off first-year pricing across any tier. Multi-year discounts: 10% off 2-year, 15% off 3-year.

Get Started

60-day free pilot.
No contract. No commitment.

Start with 2-3 schools in your district. We'll set everything up, train your teachers, and let the results speak for themselves.

We'll reach out within one business day to schedule a walkthrough.